Bürokaufmann/-frau (deutschsprachig) 
12/02/2025

Titel: Bürokaufmann/-frau (deutschsprachig)
Fachbereich: Unternehmensverwaltung
Berichtet an: Unternehmen
Standort: Deutschland
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Zusammenfassung
Wir sind auf der Suche nach einer/m dynamischen und enthusiastischen Bürokauffrau/-mann für unser Team bei Rubicon Archäologie GmbH. Diese Position eignet sich für eine/n positiv eingestellte/n und gut organisierte/n Sachbearbeiter/in, die/der eng und praxisorientiert mit allen Beteiligten zusammenarbeiten kann und sich für die Entwicklung der Rolle und die Unterstützung der Geschäftsfunktion einsetzt. Diese Position ist vom Büro in Würzburg aus angesiedelt, jedoch mit der Möglichkeit der hybriden Arbeit (Homeoffice).
 
Aufgaben

• Unterstützung beim Flottenmanagement und den administrativen Aufgaben sowie bei der Zuweisung von Unterkünften für das Personal
• Verarbeitung und Eingabe von administrativen Daten, einschließlich der Führung eines Lagerbestands an PSA-Ausrüstung, Büromaterial usw.
• Sicherstellen, dass Einkaufsrechnungen gegebenenfalls umsatzsteuerkonform sind, und Zusammenarbeit mit der Finanzabteilung
• Verwaltung wöchentlicher Portokassenprotokolle, Sicherstellung, dass die Belege eingegangen und verarbeitet wurden, und Überprüfung des Abgleichs der Portokasse
• Zusammenarbeit mit dem der Geschäftsadministration bei der Verwaltung von Kunden-, Vermieter- und Lieferantenanfragen
• Unterstützung der Finanzabteilung, um sicherzustellen, dass alle Kreditkartenbelege und Tankkartentransaktionen erhalten werden
• Zeiterfassung und Spesenverwaltung für Mitarbeiter
• Unterstützung von Projektmanagern und Führungskräften im Unternehmen bei Bedarf
• Aufgaben des Generalsekretariats

Die/der Bewerber/in verfügt über:

• Erfahrung in einer administrativen Funktion ist sehr wünschenswert
• Spricht fließend Deutsch oder verfügt mindestens über ein B2-Niveau
• Spricht fließend Englisch oder verfügt über ausreichende Kommunikationsfähigkeiten des Englischen (internationales Betriebsumfeld)
• Die Fähigkeit, Fristen in einem facettenreichen Umfeld einzuhalten
• Ausgezeichnete rednerische, schriftliche und zwischenmenschliche Fähigkeiten
• Ergebnisorientiert und zielorientiert Teamplayer, der bei Bedarf auch in der Lage ist, selbstständig zu arbeiten, mit viel Liebe zum Detail und der Fähigkeit, Eigeninitiative zu ergreifen
• Gute Microsoft Office-Kenntnisse, insbesondere in Microsoft Excel und Word

Stunden:
Die Standardarbeitszeit beträgt 40 Stunden pro Woche, basierend auf einem 8-Stunden-Arbeitstag von Montag bis Freitag
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Vorzüge:

• Unbefristete Vollzeitstelle
• 28 Tage Jahresurlaub
• bezahlte Feiertage nach deutschem Recht
• Überstunden zu großzügigen Sätzen und Vertretungssystem in Betrieb
• Rentenversicherung
• Engagierte Aus- und Weiterbildung
• 6 Wochen voll bezahlter Krankenstand nach deutschem Recht

​Verzichtserklärung
Die obigen Aussagen sollen die allgemeine Art und das Niveau der Arbeit beschreiben, die von Personen ausgeführt wird, die dieser Klassifizierung zugeordnet sind. Sie sind nicht als erschöpfende Liste aller Verantwortlichkeiten, Pflichten und Fähigkeiten auszulegen, die von so eingestuftem Personal verlangt werden. Von Zeit zu Zeit kann von allen Mitarbeitern verlangt werden, Aufgaben zu erfüllen, die über ihre normalen Verantwortlichkeiten hinausgehen.

For applications, contact us at [email protected] 
before 7th of March

​Title: Office Clerk (German Speaking)
Department: Business administration  
Reports to: Business 
Location: Germany   

Job Summary
We are looking for a vibrant and enthusiastic Office Clerk to join our team in Rubicon. This position will suit a positive and well organised Clerk who can work closely across functionally and is committed to developing the role and supporting the business function. This position will be based out of the office in Würzburg but with a possibility of a Hybrid working arrangement.
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Job Responsibilities

• Assist in the fleet management and the administrative duties as well as accommodation allocation for staff
• Processing and inputting administrative data including keeping stock of PPE gear, Office Stationery etc.
• Ensuring Purchase Invoices are VAT compliant where relevant and work with the Finance Department on this
• Manage Petty Cash log weekly, ensuring receipts have been received and processed, checking the reconciliation of the petty cash.
• Liaise with Business Administrator on managing clients, landlords/landlady and supplier queries
• Aiding with the finance department to ensure all credit card receipts and fuel card transactions are obtained
• Timesheet and Expenses administration for staff
• Supporting Project Managers and Leadership within the company where needed
• General Secretarial duties

​The candidate will have:

•  Experience working in an administrative role is highly desirable
• Is fluent or has at least a B2 level in the German language
• The ability to meet deadlines in a multi-faceted environment
• Excellent Oral, written and interpersonal skills
• Results focused and driven
• Team Player who is also able to work independently when required, with excellent attention to details and an ability to take their own initiative
• Good Microsoft office skills particularly in Microsoft Excel and Word

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Hours:
The standard hours will be 40 hours per week, based on an 8-hour working day, Monday to Friday
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Benefits:

• Permanent full-time position
• 28 days annual leave
• Up to 14 paid Public Holidays per year
• €100 per week for working away from home when you are accommodated by us tax free
• Paid driving time, where applicable
• Overtime at generous rates and lieu system in operation
• Paid CIfA membership (100%) subscription (following qualifying period)
• Pension scheme
• Dedicated training and development
• Quality accommodation provided with transport to/ from site (if required)
• Welfare and PPE of high standard
• 6 weeks fully paid sick leave as per German legislation

​Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Archaeological Jobs - Germany 
16/10/2024​

The Project 
SuedLink forms a key part of Germany’s plans to obtain power from wholly renewable sources by 2030 by 2035 and is a new underground cable connection to transport wind power from northern Germany to Bavaria and Baden-Württemberg. At a length of 700 kilometres, SuedLink will be the largest transmission cable in the network and the longest underground power cable in the world. 
Rubicon Archäologie has been appointed, with its partners in Infra Europe JV, to deliver the full range of archaeological fieldwork and post-excavation services for the project across 462km of the route and more than 2000 known sites across southern Germany from Lower Saxony to Bavaria, running from autumn 2023 through to 2028.  

Senior Grabungsleitung (Senior Excavation Manager) 
You would primarily be responsible for the archaeological strategy, management and overall evaluation of several smaller/one larger sites, including the dating and identification of all types of finds (not including human remains), except where specified separately by specialists.  
 Potential candidates should be able to demonstrate the following: 

• Minimum of 36 months experience in large infrastructure projects 
• Experience leading and managing teams  
• Excellent communication skills  
• Great leadership and people skills  
• Is flexible and reliable  
• Hold an MA/MSc as a minimum  
• Certified German skills will be required 
• Experience working in Bavaria is preferable but not essential  

Salary range: Dependent on skills, experience, with appointments made on the basis of demonstrated ability and previous experience as appropriate €46,80.00 to €58,800.00 pa
  
Junior Grabungsleitung/Team Leader (Excavation Manager)  
You would primarily be responsible for carrying out the archaeological excavation work, monitoring the team, the logistics and machine watching.
Potential candidates should be able to demonstrate the following:  

• Minimum of 9 motnhs of comparable experience and hold a BA or equivalent as a minimum   

• Excavation degree is acceptable with 18 months experience   

• Is punctual and reliable   

• Can work as part of a team   

• Skilled in leading a team if needed   

• Certified German skills will be required  

• Experience working in Bavaria is preferable but not essential  

Grabungstechniker (Technicians)  
We are looking for individuals to carry out archaeological fieldwork with at least three months commercial archaeology experience.   
You will be involved in all activities that arise during an archaeological excavation, its documentation and processing. This includes, for example, addressing and describing features, surveying, drawing, photography, but also the creation of plans and profiles as well as the uncovering of features and the management of finds. Depending on the project situation, the work may also include the independent supervision of archaeological topsoil excavations and their documentation (form, photos, diary, etc.).  
  
They will also be entrusted with assisting the excavation manager, in particular with the organisation of the excavation, the excavation personnel and the excavation-specific procedures. As part of the post-excavation work, the job includes all processing of the raw data from the field (e.g. drawing up survey plans, lists of finds or photographs) and, in consultation with the respective excavation manager, support with scientific research and writing the respective reports. Finds management and addressing finds are also part of the job.
Potential candidates should be able to demonstrate the following.   

• Be reliable and driven   

• Have a flexible approach to the working environment  

• Be punctual  

• Work well as part of a team  

• Have at least three months experience in commercial archaeology   

Grabungsleitung (Excavation Manager)  
 You would primarily be responsible for the archaeological strategy, management and overall evaluation of sites, including the dating and identification of all types of finds (not including human remains), except where specified separately by specialists.  
Potential candidates should be able to demonstrate the following:  

• Minimum of 12 months experience of infrastructure projects  

• Hold an MA/MSc as a minimum   

• Certified German skills will be required   

• Have great leadership qualities   

• Is punctual and   

• Be driven and innovative   

• Excellent communications skills   

• Experience working in Bavaria is preferable but not essential   

 Grabungsfacharbeiter  
  You will be involved in all excavation-related activities that arise during an archaeological excavation, its documentation and processing.   
Potential candidates should be able to demonstrate the following:  

• Good documentation skills   

• Good Processing skills such as washing, labelling, packing as well as auxiliary documentation work such as creating or typing list, feature books, labels etc.   

• Is organised   

• Can work in a team  

• Is punctual and reliable   

  
Why apply? 

• Permanent full-time position 

• 28 days annual leave  

• Up to 14 paid Public Holidays per year 

• €100 per week for working away from home when you are accommodated by us tax free 

• Paid driving time, where applicable 

• Overtime at generous rates and lieu system in operation 

• Paid CIfA membership (100%) subscription (following qualifying period) 

• Pension scheme 

• Dedicated training and development 

• Quality accommodation provided with transport to/ from site (if required) 

• Welfare and PPE of high standard 

• 6 weeks fully paid sick leave as per German legislation 

Salary range: Dependent on skills, experience, with appointments made on the basis of demonstrated ability and previous experience as appropriate €24,960 to €58,800 pa   

All applications (CV, covering letter outlining your suitability for the role and two contacts for references. Referees will not be approached without the candidate’s permission) should be sent by email only to [email protected]. 
Early applications are welcome from candidates that are eligible to live and work in Germany without restriction and are able to demonstrate this.  

Rubicon Archäologie GmbH is proud to be an Equal Opportunities Employer. 

Join ​Rubicon Archäologie

Rubicon Archäologie is always looking for talented and motivated individuals to join our team.  We are keen to see interesting CVs. We will keep your CV on file and ​contact you if an opportunity arises.
Please also let us know your availability and whether you are able to travel to jobs.
​For applications, please contact us at [email protected].